Jan 9th brought about the beginning of our second semester. As I slowly started getting my brain back in to work mode, I realized that I had some serious tidying to do. My inbox was overflowing both in Gmail and Evernote, my Twitter was all over the place (who am I following…why?), Tumblr rather forgotten about, then there was all of the articles and the other online reading to catch up on. The ‘read later’ situation then spurred the following questions: How do I store things to read later? Where do I store things I found really interesting? How do I keep from missing even more stuff as I’m catching up on the old?
These are questions many of us face as we are all inundated with new information competing for our attention nearly all of the time. Being a master’s student at SVA’s Interaction Design program, I’ve got more coming at me than I have ever experienced before. It’s exciting and inspiring, but can be overwhelming at times.
Gmail
To start, I decided to tackle my gmail inbox. I’ve found that if I can keep it down to 1 page of messages, my brain feels much lighter. I’ve noticed this is a given for a few of my peers, but its relatively new for me. In November 2010, I read David Allen’s productivity book GTD and decided that the clutter in my life needed to go. This meant archiving everything in my inbox and starting from scratch. In theory, I will one day perform a sort of triage on the backlog…but probably not. This method, combined with my mother’s sage advice “If in doubt, chuck it out”, got me back down to a single page.
Evernote
With that out of the way, I needed to rescue Evernote. I took to Evernote to store my school notes, hoping that it could become my repository for everything. I started with a version of Jeff Kirvin’s GTD + Evernote approach, which is based on having the least number of notebooks + tags as possible. This appealed to me as my Delicious account currently sits around 800 tags, and the only way I currently navigate through it is by estimating the date I bookmarked something. This is not ideal.
First semester the minimal strategy worked fairly well - I had 3 notebooks, Inbox, School, and Reference, and a series of tags, primarily for classes (eg. c_cybernetics). I found pretty quickly that I wasn’t using context tags, as my context is binary at the moment; I’m either doing school work, or not doing school work. However, 3 notebooks was a little restrictive, and I often ended up with an overflowing inbox.
For the second semester, I’ve added a few more notebooks to make things a more flexible. My list now looks like this:
!_Inbox
Everything goes here first, I’ve started emailing links/tweets/things to read later directly to Evernote.
!Current
Anything I’m working on presently or just need to have around for quick reference.
!Read
Things to read later. I’ve set this as an ‘Offline’ notebook, so I can catch up on reading while I’m on the train.
!School
Everything school related for this semester goes here, tagged with the corresponding class.
!Watch
Videos to watch later, I’ve found this is handy when you’re jaded from too much reading. Thanks @tomharman for this tip.
Reference
Everything else goes in here. I have a few tags for quick searching, such as lists (eg. l_restaurants, l_cheeses), but mostly I’ll pop a few key phrases into the beginning of the note and follow Jeff’s advice - just use Evernote’s search function.
1 week into my new system, and its working pretty well. I’ve only got a minimal number of things in both my !_Inbox and !Current notebooks, which helps me keep focused on tasks at hand.
Reader
One of my new years resolutions is to get more organized with my internet reading. I’ll be honest and say that everything I’ve managed to catch over the last little while has either come from a quick twitter scan or from the something I’ve received from my classmates. Occasionally I’ll have time for surfing around, but not often enough. I want to be more aware of what’s going on in all of the domains I’m interested in, but not spend a lot of time doing so.
To start, I went to @tonyhschu for some advice. He showed me his neatly organized Google Reader, and let me know its ok to have thousands of unread posts. In the past, I have tried to get RSS readers going, but end up with something that is rarely accessed and looks similar to my Delicious account. Back at my desk, I followed his lead and pulled together a handful of sites for a handful of topics. These are organized into tidy folders with titles like: SVA, Design, Eye Candy, Interaction, Entrepreneurship, and Code.
After working through Google Reader and Flipboard, I’ve landed on Feedly for my reading needs. Google Reader doesn’t have a summary mode, and while Flipboard is great for social networks, navigating between reader folders in Flipboard is a little cumbersome.
Feedly syncs with Google Reader and displays your posts in a clean style similar to Flipboard. Where it varies from Flipboard is by having a left side navigation menu that allows you to quickly flick between folders. They have an iPad and iPhone application, as well as a web interface. So far, I really enjoy it. It lets me see posts at a glance, including images, so I can quickly scan through sections of my reader. To save interesting posts, I email them to Evernote for filing, or links to Delicious for safe keeping.
For Later
Still on the agenda are my messy twitter + tumblr feeds. The content I have streaming through both of those is a combination of day to day observations from friends and big ideas from interesting strangers. These come together and dilute each other, so learning how to better manage these is high on the to do list. If you have any tips, please send them my way!